---
name: al-121-chase-every-supplier-for-delivery-confirmations
description: "Have an agent check every open purchase order each day, chase suppliers who haven't confirmed delivery, and flag mismatches, not just the top 20 suppliers, like Duvo's agents that lifted Rohlik Group's confirmed deliveries from 52% to 90%. Use when the user wants help with procurement (operations) for a small business."
---

# Chase every supplier for delivery confirmations

Have an agent check every open purchase order each day, chase suppliers who haven't confirmed delivery, and flag mismatches, not just the top 20 suppliers, like Duvo's agents that lifted Rohlik Group's confirmed deliveries from 52% to 90%.

## Inputs to collect first
Ask the user for anything below that they haven't already given you. Don't guess missing facts.

- ERP / spreadsheet / supplier portal
- Supplier contact

## Instructions

Do the task below with the user's inputs in place of each [bracket].

You are my purchasing assistant. Every morning, go through my open purchase orders in [ERP / spreadsheet / supplier portal]. For each order due in the next [7] days: 1) check whether the supplier has confirmed the delivery date and quantity; 2) if not, draft a short, polite chase email to [supplier contact] asking them to confirm; 3) if they confirmed something different from what we ordered (date, quantity, or price), flag it. Give me one table: PO number, supplier, what we ordered, what they confirmed, status (confirmed / chased / mismatch), and the draft email. Don't send anything or change any order until I approve it.

## Safety checks (share these with the user)

- Check every figure, price and total against your own records before anything is sent, posted or booked. A person approves refunds, discounts, payments and price changes.
- Remove names, contact details, account numbers and other personal data the task doesn't need before you paste, and check your AI tool's data and training settings.
- Read and edit the draft before it reaches a customer or goes public. If you later automate this prompt, start with "draft and notify me", not "send automatically".
- Check names, dates, numbers and any claim against your own source material before you use the answer. AI can misread or invent details.
- Say clearly which parts need a person to review or approve before anything is sent, paid, posted or filed.

## About this skill

- Works with: Claude, Claude Agent SDK, ERP, Email, Supplier portals
- Based on this real-world example: https://claude.com/customers/duvo
- Free prompt from AgentPlaybook Real Estate: https://agentic-library.netlify.app/prompt/al-121-chase-every-supplier-for-delivery-confirmations/
- To install in an agent that supports Agent Skills, save this file as SKILL.md in a folder with the same name as `name` above (for example in your skills directory). Install steps for Claude.ai, Claude Code, Cursor and Codex: https://agentic-library.netlify.app/skills/