---
name: al-216-plan-your-repair-and-service-schedule-across-shops-parts
description: "Repair businesses lose days juggling which job goes where, which parts are on hand and who has capacity. Split the planning between specialist agents, one for the jobs, one for the work needed, one for each shop's capacity and one for suppliers, and let a final planner combine them while you approve the plan. Rolls-Royce described its Optimiser multi-agent system, built with Microsoft, on Oct 21, 2026: separate Engine, Workscope, Facility and Supplier agents help plan close to 1,500 engine shop visits a year, cutting a planning exercise that took four or five people about a week and helping reduce turnaround times. Use when the user wants help with maintenance planning (operations) for a small business."
---

# Plan your repair and service schedule across shops, parts and staff with a team of agents

Repair businesses lose days juggling which job goes where, which parts are on hand and who has capacity. Split the planning between specialist agents, one for the jobs, one for the work needed, one for each shop's capacity and one for suppliers, and let a final planner combine them while you approve the plan. Rolls-Royce described its Optimiser multi-agent system, built with Microsoft, on Oct 21, 2026: separate Engine, Workscope, Facility and Supplier agents help plan close to 1,500 engine shop visits a year, cutting a planning exercise that took four or five people about a week and helping reduce turnaround times.

## Inputs to collect first
Ask the user for anything below that they haven't already given you. Don't guess missing facts.

- List, e.g. customer, item, problem, due date, priority
- , e.g. Shop A 3 techs, can't do electrical
- E.g. a tech is out
- Your own material (text, notes or data)

## Instructions

Do the task below with the user's inputs in place of each [bracket].

You're my service-planning team. Work in four short passes, then combine them. Jobs coming in: [paste list, e.g. customer, item, problem, due date, priority]. Our locations or bays and their capacity this week: [paste, e.g. Shop A 3 techs, can't do electrical]. Parts on hand and supplier lead times: [paste]. Pass 1 (jobs): rank jobs by urgency and value to the customer. Pass 2 (work needed): for each job, estimate hours and the parts and skills it needs. Pass 3 (capacity): match jobs to the location or tech that can do them soonest. Pass 4 (parts): flag any job blocked by a missing part and say what to order today. Then give me one plan: a day-by-day schedule, jobs that will miss their due date and what to tell those customers, and the 3 changes that would free up the most capacity. If something changes [e.g. a tech is out], redo only the affected parts of the plan.

## Safety checks (share these with the user)

- Remove names, contact details, account numbers and other personal data the task doesn't need before you paste, and check your AI tool's data and training settings.
- Check names, dates, numbers and any claim against your own source material before you use the answer. AI can misread or invent details.
- Say clearly which parts need a person to review or approve before anything is sent, paid, posted or filed.

## About this skill

- Works with: ChatGPT, Claude, Microsoft Copilot, Google Sheets
- Based on this real-world example: https://ukstories.microsoft.com/features/rolls-royce-using-ai-agents-to-help-keep-more-aircraft-flying-for-longer/
- Free prompt from AgentPlaybook Real Estate: https://agentic-library.netlify.app/prompt/al-216-plan-your-repair-and-service-schedule-across-shops-parts-and/
- To install in an agent that supports Agent Skills, save this file as SKILL.md in a folder with the same name as `name` above (for example in your skills directory). Install steps for Claude.ai, Claude Code, Cursor and Codex: https://agentic-library.netlify.app/skills/