---
name: al-250-build-the-policy-document-pack-for-every-new-insurance-cl
description: "When a new loss is reported, someone has to look up the policy, pull the declarations page and every endorsement that applied on the date of loss, and bundle them for the adjuster, which takes about 15 minutes per claim and invites mistakes. An AI agent can read the loss report, find the policy number and date, gather the right documents, put them into one ordered PDF and tell the team when it's done or what's missing. Bevaya's case study says a US property and casualty insurer handling 200,000+ new loss reports a year cut this first-notice-of-loss step from 15 minutes to under 4, reaching a 99.9% no-touch rate and saving 36,000+ hours a year. Use when the user wants help with claim intake document packaging (operations) for a small business."
---

# Build the policy document pack for every new insurance claim automatically, so adjusters start with everything in one file

When a new loss is reported, someone has to look up the policy, pull the declarations page and every endorsement that applied on the date of loss, and bundle them for the adjuster, which takes about 15 minutes per claim and invites mistakes. An AI agent can read the loss report, find the policy number and date, gather the right documents, put them into one ordered PDF and tell the team when it's done or what's missing. Bevaya's case study says a US property and casualty insurer handling 200,000+ new loss reports a year cut this first-notice-of-loss step from 15 minutes to under 4, reaching a 99.9% no-touch rate and saving 36,000+ hours a year.

## Inputs to collect first
Ask the user for anything below that they haven't already given you. Don't guess missing facts.

- Or list documents with their effective dates: declarations pages…
- Your own material (text, notes or data)

## Instructions

Do the task below with the user's inputs in place of each [bracket].

You prepare the document pack for a new insurance claim. The loss report: [paste]. The policy file: [paste or list documents with their effective dates: declarations pages, endorsements, forms]. 1) Pull out the policy number, insured name, date of loss, type of loss and policy type (homeowners, renters, landlord, condo). 2) Pick the declarations page that was in force on the date of loss and every endorsement and form effective on that date. Show the effective date next to each one. 3) Give the pack's table of contents in order: claim summary, declarations page, endorsements, forms. 4) List anything missing or unclear (e.g. no declarations page for that date, policy number doesn't match) under 'NEEDS A PERSON'. 5) Write a 2-line note to the claims team saying the pack is ready or what's blocking it. Use only the documents I gave you and don't decide coverage.

## Safety checks (share these with the user)

- Check names, dates, numbers and any claim against your own source material before you use the answer. AI can misread or invent details.
- Say clearly which parts need a person to review or approve before anything is sent, paid, posted or filed.

## About this skill

- Works with: Bevaya, ChatGPT, Claude, Grok Bot, Microsoft Copilot, Adobe Acrobat, Make, Zapier
- Based on this real-world example: https://www.bevaya.ai/case-studies/automating-property-fnol-processing-with-bevaya
- Free prompt from AgentPlaybook Real Estate: https://agentic-library.netlify.app/prompt/al-250-build-the-policy-document-pack-for-every-new-insurance-claim/
- To install in an agent that supports Agent Skills, save this file as SKILL.md in a folder with the same name as `name` above (for example in your skills directory). Install steps for Claude.ai, Claude Code, Cursor and Codex: https://agentic-library.netlify.app/skills/