---
name: al-670-clear-unmatched-checks-and-money-orders-from-cash-suspens
description: "Ashling's Nov 4, 2026 case study describes a North American security services company preparing to clear about 4,000 unmatched payments a month from cash suspense the same business day they arrive. UiPath robots pull check and money order images; a Google Gemini agent investigates invoice and account numbers, names, addresses, and serial numbers, checks the amount against the customer balance and six months of payment history, and can split one check across accounts. Valid matches post automatically; exceptions go to finance with full case notes. The company expects more than 500 hours of manual research back each month, a SOX-ready audit trail via UiPath Maestro, and plans a follow-on outreach agent for payments that still cannot be verified. Figures are the company's expectations as reported by Ashling. Use when the user wants help with same-day cash-suspense payment matching agent (finance) for a small business."
---

# Clear unmatched checks and money orders from cash suspense the same day: let an agent read remittance images, search accounts in priority order, confirm amount patterns, and post only when the match clears your rules

Ashling's Nov 4, 2026 case study describes a North American security services company preparing to clear about 4,000 unmatched payments a month from cash suspense the same business day they arrive. UiPath robots pull check and money order images; a Google Gemini agent investigates invoice and account numbers, names, addresses, and serial numbers, checks the amount against the customer balance and six months of payment history, and can split one check across accounts. Valid matches post automatically; exceptions go to finance with full case notes. The company expects more than 500 hours of manual research back each month, a SOX-ready audit trail via UiPath Maestro, and plans a follow-on outreach agent for payments that still cannot be verified. Figures are the company's expectations as reported by Ashling.

## Inputs to collect first
Ask the user for anything below that they haven't already given you. Don't guess missing facts.

- Checks/money orders per month
- ERP/billing, bank image store
- Amount tolerance, multi-account splits, SOX logging
- Threshold

## Instructions

Do the task below with the user's inputs in place of each [bracket].

Design a same-day cash-application agent for unmatched payments. Volume: [checks/money orders per month], systems: [ERP/billing, bank image store], rules: [amount tolerance, multi-account splits, SOX logging]. Hard rules: never invent an account; never post when confidence is below [threshold]; always attach search steps to exceptions. 1) Write the investigation order (which identifiers to try first). 2) List robot steps vs agent judgment steps. 3) Draft 8 exception types that must go to a person. 4) Propose audit fields Maestro (or your orchestrator) must log. 5) Give a 30-day pilot plan with metrics: same-day post rate, hours saved, false-match rate, exception volume. Do not post a real payment in this chat.

## Safety checks (share these with the user)

- Check every figure, price and total against your own records before anything is sent, posted or booked. A person approves refunds, discounts, payments and price changes.
- Remove names, contact details, account numbers and other personal data the task doesn't need before you paste, and check your AI tool's data and training settings.
- Read and edit the draft before it reaches a customer or goes public. If you later automate this prompt, start with "draft and notify me", not "send automatically".
- Check names, dates, numbers and any claim against your own source material before you use the answer. AI can misread or invent details.
- Say clearly which parts need a person to review or approve before anything is sent, paid, posted or filed.

## About this skill

- Works with: Google Gemini Enterprise Agent Platform, UiPath Maestro, UiPath robots, ChatGPT, Claude, your ERP/billing
- Based on this real-world example: https://ashling.ai/resources/security-leader-to-free-500-finance-hours-a-month-with-agentic-ai
- Free prompt from AgentPlaybook Real Estate: https://agentic-library.netlify.app/prompt/al-670-clear-unmatched-checks-and-money-orders-from-cash-suspense-t/
- To install in an agent that supports Agent Skills, save this file as SKILL.md in a folder with the same name as `name` above (for example in your skills directory). Install steps for Claude.ai, Claude Code, Cursor and Codex: https://agentic-library.netlify.app/skills/