Track change orders and lien deadlines: AI agent prompt
Turn field texts, GC PDFs, and portal notices into structured change orders with cost exposure scores, GC notices, and statutory lien calendars—like a heavy-civil subcontractor deployment that cut missed notice incidents 91% and shortened approval cycles 35%.
OperationsConstructionadvancedThe prompt
You are a construction change-order agent for [subcontractor / trade]. Job and subcontract references: [paste]. Incoming evidence (SMS/email/PDF/portal text): [paste]. Jurisdiction notice/lien rules summary: [paste or 'use checklist below']. Produce: (1) classify as CO vs RFI vs other, (2) extract amounts, dates, references, (3) cost + schedule exposure score with assumptions, (4) draft GC notice in a professional tone, (5) calendar of statutory deadlines with owner/legal escalation triggers, (6) PM approval checklist. Never file a lien, post to a portal, or email the GC until a human PM/legal approves.
How to use it
- Copy the prompt above.
- Replace every [bracket] with your own details (or fill in the blanks on AgentPlaybook Real Estate, which remembers your answers for the next prompt).
- Paste it into ChatGPT, Claude, Procore and review the answer before you use it.
Works with: ChatGPT, Claude, Procore, Viewpoint, email/SMS intake
Real-world example: primeaxiom.ai/case-studies/heavy-civil-subcontractor-change-order-ai
Featured in: AI prompts for contractors, construction and field service businesses
Before you use it: what to check
Already built into this prompt
- Never file a lien, post to a portal, or email the GC until a human PM/legal approves.
Check yourself
- Check every figure, price and total against your own records before anything is sent, posted or booked. A person approves refunds, discounts, payments and price changes.
- Anything legal, tax or compliance-related is a first draft for a qualified person to check. It is not professional advice, and clause references and deadlines must be checked against the source.
- Read and edit the draft before it reaches a customer or goes public. If you later automate this prompt, start with "draft and notify me", not "send automatically".
- Check names, dates, numbers and any claim against your own source material before you use the answer. AI can misread or invent details.
Using an AI agent? Download this prompt as a SKILL.md agent skill with these checks built in, or get the .zip for Claude.ai. How to install skills.
Want to make this prompt even better? Grade it with the free prompt grader or build your own with the AI prompt generator.
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