New hire onboarding plan: AI agent prompt
Create a 30-60-90 day plan and welcome pack.
HR & PeopleOnboardingbeginnerWho this is for
Owners hiring their first or second employee.
Not for
Regulated onboarding (safety training, licensing) that must follow official requirements.
What you need
The role, your business type and the tools the new hire will use.
The prompt
Create an onboarding plan for a new [role] at my [company type]: first-day checklist, week-1 schedule, 30-60-90 day goals, and a welcome email. Tools they'll use: [list].
Worked example
A fictional business, so you can see what to paste in and what a good answer looks like. The example answer was written with AI help and its numbers and dates were checked; your AI's answer will be worded differently, so check it the same way.
Sample input (what you paste in)
Role: barista at Two Rivers Coffee (one café). Tools: Square POS, 7shifts, WhatsApp group.
Example output (illustrative)
First day: tour, safety and allergen basics, Square POS login, 7shifts app installed, added to WhatsApp group, shadow a shift. Week 1: Mon-Tue shadow opening shifts; Wed learn the espresso recipe card; Thu make drinks with feedback; Fri first solo hour at the register. 30 days: makes the full menu to recipe; handles the register alone. 60 days: opens with one other person; knows the reorder checklist. 90 days: trains the next new hire on the register. Welcome email: "Welcome to Two Rivers! Your first shift is [date] at [time]. Wear [dress code]. Ask for [name]; we'll show you everything. We're glad you're here."
Check before you use it: Check the plan includes any training your local food-safety rules require.
How to use it
- Copy the prompt above.
- Replace every [bracket] with your own details (or fill in the blanks on AgentPlaybook Real Estate, which remembers your answers for the next prompt).
- Paste it into ChatGPT, Claude, Gemini and review the answer before you use it.
Works with: ChatGPT, Claude, Gemini
Real-world example: atomicwork.com/blog/ai-agent-use-cases
Featured in: Free AI agent prompts for small business (beginner-friendly) · AI prompts for writing SOPs, reports, policies and checklists
Before you use it: what to check
Check yourself
- Check names, dates, numbers and any claim against your own source material before you use the answer. AI can misread or invent details.
Using an AI agent? Download this prompt as a SKILL.md agent skill with these checks built in, or get the .zip for Claude.ai. How to install skills.
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