Free AI agent prompts for small business (beginner-friendly)

New to AI and running a small business? Start with these. Every prompt below is marked beginner in our library, which means it works in a plain chat assistant like ChatGPT, Claude or Gemini with no setup, no code and no paid integrations. They are grouped by the part of the business they help with, so you can jump straight to whatever is eating your week.

106 free prompts across 15 categories. Each one links to the real-world example it is based on. Updated October 24, 2026

How to use these prompts

1. Pick one task you do every week (answering the same customer questions, chasing invoices, writing a job post) and try just that prompt first.
2. Replace every [bracket] with your real details. The more specific you are about your business and customers, the better the answer.
3. Read the output before you send or use it. Treat the AI as a fast first draft, not the final word.
4. When one prompt saves you time, save it in My Playbook on the home page so you can reuse it with one click.

Sales all Sales prompts →

• Lead qualifierScore inbound leads against your ideal customer profile. · Sales · beginner
• Account research briefPrepare a 1-page brief before a sales call. · Sales · beginner
• Call notes to follow-up emailTurn sales-call notes into a follow-up and CRM update. · Sales · beginner
• Stale quote chaserSurface sent quotes that haven't been answered before they go stale and draft a nudge for each, like the Quote Follow-Up capability Prokeep launched for distributor counter teams. · Sales · beginner
• Daily client activity digestEach morning, summarize what every client did across messages, saved searches and price alerts, with suggested next steps and drafted messages you approve, like Realtor.com's RealAssist AI Daily Digest for real estate agents. · Sales · beginner
• Find local businesses already buying adsBuild a prospect list of businesses already advertising in your area, check that they actually serve your market and collect their published contact details, like the weekend agent John Apolinar set up with Hermes and ChatGPT/Codex for his local media company. · Sales · beginner
• Ask your CRM agent exact pipeline and win-rate questionsTreat your CRM as something agents can query directly for exact answers on win rates, weighted pipeline, and risky accounts, like Attio's October 2026 hybrid architecture where Ask Attio and SQL let teams answer questions such as which lead sources win deals over $50,000 without exporting data. · Sales · beginner
• Re-engage sellers who went quiet after 10 daysBring dropped vehicle-seller leads back into the funnel with a qualify-and-rebook agent, like Cars24's AI re-engagement that recovered 12% of previously lost seller leads after about 10 days of silence. · Sales · beginner
• Match a messy customer order to your product catalogPaste a customer's texted, emailed, or photographed order and get it matched to your exact products, reading the whole order for context instead of one line at a time, ready for a rep to check. Prokeep launched this as the Match Agent in its Order Pro agents for wholesale distributor counter teams. · Sales · beginner
• Keep CRM and prospect records continuously freshDescribe the accounts you care about and let a fleet of research agents keep company, contact, and buying-signal fields updated from many sources—instead of SDRs manually cleaning the CRM. Floqer's customers report cutting prospecting time by as much as 70%. · Sales · beginner
• Answer every catering or event inquiry fast, even when you're not thereRestaurants and venues lose catering and private-event bookings when inquiries sit until the owner is back in the building. One restaurant owner shared on Oct 21, 2026 that putting written checklists, event runbooks and an AI agent on every inquiry took catering from 1 or 2 bookings a month to 7 to 12. · Sales · beginner
• Text back every new lead within minutes, day or night, and book the appointment before they call someone elseHome service businesses lose jobs when a lead from an ad or mailer sits unanswered, because the customer just moves on to the next company. An AI agent can text every new inquiry right away, answer basic questions, and book the visit, handing off only the tricky ones. ServiceTitan reported that True Pros Heating and Air in Layton, Utah, which runs its office with one full-time customer service rep, used an AI text agent called Sam that lifted its inbound lead conversion from about 9.2% to 28.5%, booked 51 jobs on its own across 185 conversations, and cut escalations from 22.7% to 0.6%. In one example a customer messaged at 8:33 p.m., got a reply at 8:35 and was booked by 8:36. · Sales · beginner
• Get a morning report of every lead nobody called back, every overdue follow-up and every appointment missing from your CRMLeads rarely go cold because nobody cares; they go cold because a callback slipped or a new form fill sat unseen for a day. An AI agent can check your CRM every morning, list the leads with no first contact, the follow-ups that are past due and the appointments that were never logged, and send that list to the person who fixes it in the chat app your team already uses. Ryan Murray, who owns a 21-person shutter and shade manufacturer and installer, shared on X on Oct 17, 2026 that his team built this check on their GoHighLevel CRM with Claude: one report caught a lead with no reply for 19 days and a promised callback more than a week late, and first-hour lead response misses fell from 9 to 1 in a week (he says not all of that is down to AI). · Sales · beginner
• Reply to a new buyer lead within minutes: a first text, three qualifying questions and a booked call, without sounding like a botPortal and website leads go cold fast, and most agents reply hours later with a generic template. This prompt drafts a short first text that references the exact listing the lead asked about, asks no more than three easy qualifying questions, and proposes two concrete call or showing times, plus the follow-ups if they don't answer. · Sales · beginner
• Follow up with every open-house visitor the same evening, with a different message for buyers, neighbours and visitors who already have an agentOpen-house sign-in sheets often sit in a folder for days. This prompt sorts the sign-ins by type and drafts a personal same-day follow-up for each group, using what you noted about each visitor, plus a short summary you can send the seller. · Sales · beginner
• Set up missed-call text-back: a voicemail greeting, an instant text and two follow-ups that turn missed calls into bookingsWhen a small business can't pick up, many callers simply ring the next company. A missed-call text-back sends a short text right after the missed call so the conversation continues by message. This prompt writes the voicemail greeting, the instant text and follow-ups for your business type, with opt-out wording and the details to collect. · Sales · beginner
• Prep a buyer's Saturday showings in minutes: have an AI browser agent pull each listing's showing instructions from your MLS into one tableA buyer sends six homes to tour and you face six listings to open, six sets of showing instructions to copy and six listing agents to track down. An Austin agent signs in to his MLS himself, then lets Claude in Chrome open each listing and fill one table with the showing instructions and how each listing agent wants showings booked, writing "not found" instead of guessing. You still book every showing and send every message yourself. · Sales · beginner

Customer Support all Customer Support prompts →

• Support ticket triageSort incoming tickets by urgency and topic so humans see the important ones first. · Customer Support · beginner
• Draft replies from your FAQTurn your help docs into accurate, friendly reply drafts. · Customer Support · beginner
• Handle a travel booking change requestTake a traveler's cancel/reschedule request, pull booking context, confirm authorization, and draft the change steps or handoff summary, like Engine's Agentforce agent Eva resolving about 50% of chat cases end-to-end for hotel, flight, and car bookings. · Customer Support · beginner
• Book appointments straight from WhatsApp and Instagram DMsLet an agent answer your WhatsApp, Instagram and Messenger messages, offer real open slots from your calendar, and book, move or cancel appointments, then step back when a staff member jumps in. A beauty salon in Quito had its agent book 136 appointments in 90 days, 51 of them while the salon was closed. · Customer Support · beginner
• Check a support case's real reason and draft a reply in the right brand voiceHave an agent summarize each incoming case, confirm what the customer is actually asking for, draft the reply in the voice of the brand they contacted, and flag a mismatched case reason before the case is closed. L'Oréal's consumer care advisors use Agentforce this way across 25 brands and handle cases up to 64% faster. · Customer Support · beginner
• Write the summary and resolution notes for every IT support ticket so your team can jump straight to the fixIT support teams lose time reading long ticket threads before they can help, and resolution notes often get skipped once the problem is fixed, so the next person starts from scratch. An AI agent can summarize each open ticket into what's wrong, what's been tried and what to do next, and write clean resolution notes when it closes, building a searchable history. ServiceNow announced on Oct 22, 2026 that managed IT provider Thrive uses its AI agents to sort, route and investigate tickets and write case summaries; the agents have generated over 92,000 automated assists, including 88,000 resolution notes, returning an estimated 14,500+ engineer hours, with a 73% first-contact resolution rate. · Customer Support · beginner
• Sort a month of customer calls by what callers wanted and how they felt, to find what is really driving themWhen customer scores drop, the phones usually show why, but nobody has time to listen to hundreds of calls. An AI assistant can read call transcripts or notes, tag each one by reason and mood, and show which single problem creates most of the calls, so you fix the cause instead of answering the same question faster. Numa's Oct 14, 2026 case study describes how Dyer Automotive Group in Florida pulled its own service calls and sorted them by reason and mood. 63% were customers checking on their cars and more than 40% of callers were angry, with "nobody called me back" the top complaint. Fixing callbacks brought call volume down and raised CSI. · Customer Support · beginner
• Check customer damage photos on return claims and flag pictures that were reused or copied from the webWhen a customer says an item arrived broken, most shops ask for a photo, then someone has to look at every picture, judge the damage and decide on a refund or replacement. An AI assistant can describe what each photo actually shows, check it against the product and the claim, and flag photos that look reused, stock-like or identical to another claim, so staff only spend time on the doubtful cases. At Salesforce's Dreamforce, Australian online retailer Kogan said (reported by iTnews on Oct 14, 2026) that its Agentforce customer service agent uses generative AI image recognition to assess transit damage in return cases, and that it now catches people who submit the same image across cases or a damaged-product picture found online. · Customer Support · beginner
• Test a customer support AI in "shadow mode" on real emails before it ever replies to a customerTurning on an AI support agent straight away is risky: it may give a wrong answer, or claim it did something it didn't. A safer way is shadow mode: for one or two weeks the AI drafts a reply to every real ticket as a private note only your team can see, people answer customers as usual, and you score the drafts to find holes in your help articles and rules before going live. Fini's Wefunder case study describes this rollout at the equity crowdfunding platform: Fini posted draft replies as internal comments in Front, the team corrected what was wrong, and the shadow period caught cases where the agent said it had done something it couldn't. After going live, response times fell from about 7 hours to about 25 minutes in week two. · Customer Support · beginner
• Turn a week of showing feedback into an honest seller update with one recommendationSellers want to know what buyers are saying, but raw feedback is scattered across texts and emails and can sound harsh. Paste it all in and get a calm weekly update that groups the feedback, separates what the seller can fix from what they can't, and gives one clear recommendation. · Customer Support · beginner
• Write the call script and rules for an AI receptionist or answering service: greeting, intake questions, what it may answer, and when it must hand off to a personBefore you switch on any AI receptionist or after-hours answering service, you need a script it follows: how it greets callers, which details it collects, which questions it may answer from your facts, and the situations where it must stop and get a person. This prompt writes that script for your business type, with versions for HVAC and trades, law offices and medical or dental offices. · Customer Support · beginner
• Build the one-page fact sheet your AI receptionist answers from, and the list of things it must never sayMost bad AI phone answers come from missing or outdated facts, not from the AI itself. This prompt interviews you and turns your answers into a short, structured fact sheet (hours, services, prices, service area, booking rules) plus a 'never say' list, ready to paste into any AI receptionist, chatbot or answering service. · Customer Support · beginner
• Test your AI receptionist with 25 tricky practice calls before real customers hear itAn AI receptionist that sounds fine on an easy test call can still mishandle an emergency, an angry caller or a question it shouldn't answer. This prompt writes 25 realistic test calls for your business, says what a good answer must include for each, and gives you a scoring sheet so you can fix the script before going live. · Customer Support · beginner

Personal Productivity all Personal Productivity prompts →

• Plan my weekTurn a to-do pile into a realistic weekly plan. · Personal Productivity · beginner
• Summarize a long documentGet the key points of a contract, report, or PDF fast. · Personal Productivity · beginner
• Learn any topic fastGet a personal crash course. · Personal Productivity · beginner
• Remove yourself from data brokersHave your agent find where your personal and contact info is listed on B2B contact-data sellers and people-search sites, and work through their opt-out requests, from a prompt Peter Yang shared for Grok Bot and other agents. · Personal Productivity · beginner
• Coordinate a group plan in one chat threadAdd an agent to a group chat so friends can explore options, agree on a plan, and finish logistics in one thread—even if some people don't have the app—like Instinct's group-chat agents for trips, tickets, carpools, fantasy leagues, and holiday potlucks. · Personal Productivity · beginner
• Daily job shortlist scored against your resumeInstead of scrolling LinkedIn, have a coding agent pull fresh postings, score each one against your resume and preferences, and leave only strong matches in a morning shortlist, like the open-source Pinloop CLI workflow built with Claude Code and shared by Ryan Hart. · Personal Productivity · beginner
• Have an agent watch your work apps and message you only when something needs youInstead of asking an assistant for things, let it come to you: a short morning brief from your email, calendar and chat, check-ins every few hours that only ping you when something really needs you, and drafts it prepares in the background but never sends, pays, signs or deletes without your OK. Anthropic opened a research preview of Claude Duet on Oct 21, 2026, a proactive agent app built for professionals and small business owners that works this way. · Personal Productivity · beginner
• Let an AI agent do your regular household shopping within a spending limitInstead of reordering the same groceries and household basics yourself, you connect your AI assistant to a store account, give it a spending limit or require approval for each order, and let it build and place the order. Walmart announced on Oct 21, 2026 that Agent Profiles (launching within a month on Walmart and Sam's Club) will let customers authorize AI agents like ChatGPT or Gemini with their own profile, see the agent's purchases separately, set limits such as $50, $100 or $200, and turn the agent off any time. · Personal Productivity · beginner
• Rebuild a day you forgot to track into ready-to-approve timesheet entriesFreelancers and agencies lose billable hours every week simply because they forgot to start the timer. An AI assistant can piece the day back together from your calendar, task updates, sent emails and file activity, then propose time entries for you to approve before anything is logged or billed. MonoDesk, the freelancer workspace Envato promoted on Oct 22, 2026, has a Co-Worker "Log my time" shortcut that reconstructs a forgotten day from your tasks, schedule and activity and proposes entries you approve one by one. · Personal Productivity · beginner
• Write every to-do so an AI agent can finish it: add Why, Done and Access lines to each task, then have the agent work through today's list each morningAgents get stuck on vague tasks like 'send invoice' because they don't know why it matters, what finished looks like, or where the files are. Adding three short lines to each task fixes that, so you can point an agent at your to-do list and let it do as much as it can. Corey Ganim shared on X (Oct 2026) that he adds Why, Done and Access lines to every task in his to-do app (for example: Why, get paid before month end; Done, invoice sent and due date in the CRM; Access, Stripe and the signed proposal in Drive), and each morning tells his agent to pull every task due today, complete what it can, and tee up the rest for him or his assistant. His test: could someone who has never met you finish the task from the description alone? · Personal Productivity · beginner
• Stop your AI agents from quietly waiting on you: get one daily list of every question, approval and correction they need, sorted by what's blocking the most workOnce you run several AI agents, the slowest part is often you. Casey (@mylifenthestack) wrote on X (Oct 23, 2026), responding to Pawel Jozefiak's post on agent fatigue, that their agents handle the work but every approval and correction still comes back to them, and they found 15 questions waiting that they'd never seen. This prompt turns the scattered asks from your agents, chats and tools into one short daily decision list so nothing sits unanswered. · Personal Productivity · beginner
• Hand your office busywork to an AI agent safely, even on a locked-down work laptop: inbox sorting, call notes, filing and first drafts, with a rule that it never deletes anythingYou don't need to code or have admin rights to get real office work off your plate. A non-developer posting as Dédale on X (Oct 23, 2026) wrote that an AI agent now does a real chunk of their office work on a locked-down work laptop, mostly before they sit down: sorting the inbox each morning, turning call notes into clean notes, filing attachments in the right folders, and producing first versions of Word, Excel and PowerPoint files. The mistake they made at the start was letting it delete files; now it moves everything to an 'Old' folder and nothing is thrown away, so the worst it can do is put a file in the wrong place. This prompt sets up that morning routine with the same no-delete rule. Check your employer's AI policy before connecting work accounts. · Personal Productivity · beginner

Operations all Operations prompts →

• Weekly status reportCompile updates into a status report with blockers flagged. · Operations · beginner
• Write an SOP from a messy processDocument how things are done so an agent (or new hire) can follow it. · Operations · beginner
• Meeting notes to action itemsNever lose a decision or to-do from a meeting. · Operations · beginner
• Weekly staff schedule from your sales forecastBuild next week's shift schedule from staff availability, expected sales and overtime limits, like Toast's Scheduling Agent for restaurants, which Toast says cut overtime hours per employee by 41% in beta. · Operations · beginner
• Fold late orders into today's delivery roundsReplan afternoon routes so late or failed orders get new slots without breaking capacity and service rules, like Urbantz's Milo agents that let dispatchers say “add the late orders to this afternoon's rounds” and update the live plan inside customer-set permissions. · Operations · beginner
• Compare a submittal against project specsCheck a trade partner's submittal against design specs and surface variances with source citations for an APM to verify, like Haskell using Procore's agentic AI on its headquarters buildout to reclaim about an hour per submittal review. · Operations · beginner
• Set up a shared daily intake review that your whole team maintainsTurn a recurring chore one person always ends up doing, like sorting a shared inbox of requests every morning, into a scheduled AI task that runs in the cloud and that the whole team can review and improve. OpenAI's new Team Tasks in ChatGPT Business and Enterprise run on a schedule or on events like a new email or Slack message, and its walkthrough shows a legal team triaging daily intake and teammates editing the instructions so urgent deadlines show up first. · Operations · beginner
• Share one inbox between you and your AI agentGive a support, sales or ops email address to both a person and an agent: the agent sorts incoming mail and drafts or sends replies in the same thread, and a human can step in any time without switching tools. Resend launched Inboxes on Oct 21, 2026 as 'an inbox for people and their agents', connecting the agents people already use through MCP or skills so humans and agents reply from the same thread. · Operations · beginner
• Compare contractor quotes line by line on the same scope, so you spot what one quote left out before you signRenovation and building quotes rarely cover exactly the same work, so the cheapest one can hide missing items that show up later as extra charges. An AI assistant can read each quote PDF, line the items up against one shared scope, flag what's missing or priced very differently, and list the questions to ask each contractor. On Oct 22, 2026 the X user @fjrdomingues wrote that their agent compares contractor PDFs on the same scope for a renovation and caught a €22k gap. · Operations · beginner
• Catch automations that say "success" but quietly do nothing: a weekly check that compares each workflow's runs against what it actually producedScheduled workflows can run without errors while producing nothing, because an input list ran out, a filter stopped matching or a source changed, and a green 'success' badge hides it for weeks. An AI assistant can take each automation's run history and output counts, flag runs that finished but produced zero or unusually few results, and suggest a simple alert so it can't happen silently again. Founder Joshua Pi'Rwot (FounderWise) posted on X on Oct 23, 2026 that his n8n lead workflow ran twice a day and reported success every time from Sept 16 to Oct 9, yet loaded zero new leads in those 23 days, because a date-keyed keyword list had run out of dates and an empty run still counted as a success. · Operations · beginner
• Pull every deadline out of a signed purchase agreement into a dated checklist for you, the client and the lenderMissed contingency and closing deadlines are one of the costliest mistakes in a transaction. This prompt reads the accepted offer and addenda and builds a dated checklist (inspection, financing, appraisal, title, walkthrough, closing) with who owns each step and the clause it came from, so you can check it against the contract. · Operations · beginner

Marketing all Marketing prompts →

• Competitor watch reportMonitor competitor pricing, launches and messaging. · Marketing · beginner
• Ad copy variationsCreate multiple ad variations to test. · Marketing · beginner
• Let an AI assistant make your website updates so you never have to log into the back endMany owners avoid touching their own website because they're scared of breaking it, so prices, hours and pages go stale. Describe the change in plain words and let an AI assistant tell you exactly what to edit, or make the edit through a connected tool, then check it before it goes live. On Oct 21, 2026, Hustle founder Sam Parr posted that he's still on WordPress but 'claude's doing everything for me', and asked if theme and plugin businesses are still needed; the post drew 300+ replies from owners sharing similar setups. · Marketing · beginner
• See your website like a first-time visitor: have a fresh AI session score what's clear, confusing or fake-looking in the first 10, 30 and 60 secondsIf you built or wrote your own site (or an AI built it for you), you can't see it the way a stranger does. A fresh AI chat with no memory of your project can act like a first-time visitor, judge only what it has seen so far, and tell you where it would leave, what looks fake and which button to click next, on desktop and on phone, then suggest a few precise fixes with replacement copy. Builder kloss shared this prompt on X on Oct 20, 2026, warning that a coding agent is "the shittiest 1st time visitor" because it's testing the site it just built itself, and recommending a fresh session that scores clarity, trust and next step. · Marketing · beginner
• Catch wrong dates, times and locations other people post about your events or business: a morning check that finds every listing and flags what doesn't matchVenues, partners, local media, tourism sites and chambers of commerce often repost your event or business details, and they don't always get them right. One wrong showtime on a page you didn't know existed can send customers to an empty field. An AI assistant with web search can check each upcoming event every morning, find where it is listed, compare every date, time, location and ticket link against your own details, and give you a short list of mismatches with links so you can ask for corrections. Larissa Guetter, who runs the two-person ATV Big Air Tour across 26 US events a season, wrote (Oct 2026) that her scheduled 8 AM ChatGPT briefing caught a regional tourism site advertising a 7:00 PM show as 8:00 PM; OpenAI reported the check cut her listing reviews from about eight hours a week to one, with her still deciding what is correct and sending the corrections herself. · Marketing · beginner
• Find out which of your X posts actually work: have Grok study your last two months of posts and give you a 15-day posting plan with example postsInstead of posting blindly, Qais (@Ahmadullah_Faiz) shared on X (Oct 23, 2026) a prompt for Grok to analyze your X profile from the past two months, find which posts get the most engagement and what you're doing wrong, and build a concrete 15-day posting plan. They suggest asking for 10 example posts based on what already worked, then pasting the report into ChatGPT to catch anything Grok missed, and say it worked for them. This prompt expands that into a full routine. · Marketing · beginner
• Find 30 free backlinks you can actually get: have an AI research real directories and resource pages for your niche, verify each one, and hand you a 7-day submission planGrant O (@2whazzuup) shared a backlink research prompt on X (Oct 22, 2026) that drew 400+ bookmarks; SEO consultant Jesper Nissen reposted it the next day, saying he has used similar prompts to find hundreds of backlinks. The AI acts as a link-building researcher: given your site, niche, audience and country, it looks for free, legitimate opportunities in niche directories, industry resource pages, business listings, professional associations and free tool directories. For each one it gives the submission URL, why it fits, the requirements and the effort. Its rules say to verify each site exists, skip guest posts, paid placements and link farms, never invent URLs, and return fewer than 30 if fewer qualify. It finishes by ranking the list and building a 7-day plan. · Marketing · beginner
• Write a listing description from your walkthrough notes that stays within fair-housing rules and your MLS character limitTurn rough walkthrough notes and the facts sheet into an MLS-ready listing description, a short version for portals and social, and a list of claims you still need to verify. The prompt keeps the copy about the property, not about who should live there, and flags wording that fair-housing advertising guidance warns against. · Marketing · beginner
• Turn your local sales numbers into a plain-English monthly market update for past clients and your sphereA monthly market email keeps past clients thinking of you, but generic national headlines don't help anyone. Paste your own local MLS or board statistics and the prompt writes a short, honest update: what changed, what it means for buyers and sellers, and one question to reply to. · Marketing · beginner
• Plan a week of posts for a new listing, then a just-sold post, from one set of listing factsAgents need several different posts for each listing (coming soon, just listed, open house, feature close-ups, just sold) and usually rewrite the same facts each time. This prompt produces the whole set at once, in your voice, with photo suggestions and the brokerage disclosure you add. · Marketing · beginner

Finance all Finance prompts →

• Categorize transactionsSort bank transactions into accounting categories. · Finance · beginner
• Expense policy checkerCheck expense claims against your policy. · Finance · beginner
• Cash-flow check-inUnderstand your runway in plain English. · Finance · beginner
• Receipt photos to bookkeeping entriesSnap a receipt in a chat and get a clean bookkeeping entry, like a construction firm's WhatsApp agent that feeds QuickBooks and Google Sheets. · Finance · beginner
• Overdue invoice follow-ups from your booksPull overdue invoices from your accounting tool and draft a polite, escalating follow-up email for each one. · Finance · beginner
• Match inbox receipts to card transactionsFind receipts in your email and line them up with your card statement so every charge has proof before month-end. · Finance · beginner
• Have your AI assistant spot gaps in the AR report and ask the right person to fix themGive an AI assistant your accounts receivable aging report and invoice list, let it find where the totals don't agree, and have it draft a clear request to the colleague who owns the numbers. A consultancy head set up ChatGPT's Dot agent as an executive assistant named Hannah with its own company email, and shared an email where it asked a colleague to reconcile a USD 59,819.26 AR summary with a USD 68,523.21 invoice total, pointing out the USD 8,703.95 gap matched four new invoices dated 14 October. · Finance · beginner
• Ask your accounting firm's practice software who still owes documentsConnect your practice management system to your AI assistant so you can ask plain-English questions like "What's overdue this week?" or "Who still hasn't uploaded tax documents?" and have it create the follow-up tasks after you confirm. Financial Cents just launched an MCP server that lets accounting, bookkeeping and tax firms do this from Claude, ChatGPT or Gemini. · Finance · beginner
• Ask why today's card payout is lower than today's sales and get a line-by-line answerCard terminals, delivery apps and payment processors rarely pay out exactly what you sold, and owners often end up comparing reports after closing to work out where the difference went. An AI assistant given your sales report and payout statement can walk through every gap: fees, refunds, chargebacks, tips, held funds and timing. Qashier launched QashierGM on Oct 23, 2026, an AI general manager for more than 25,000 Southeast Asian merchants that works from each shop's own transactions and settlements and can explain, line by line, why a payout is lower than the day's sales. · Finance · beginner

HR & People all HR & People prompts →

• New hire onboarding planCreate a 30-60-90 day plan and welcome pack. · HR & People · beginner
• Job description + screening questionsWrite a clear job post and fair screening questions. · HR & People · beginner
• Pre-payroll missing data checkCatch missing or odd pay data before you run payroll, an idea Workday is building into its payroll agent. · HR & People · beginner
• Talent market intelligence for a roleTurn a job description into a hiring-manager brief with comparable roles, pay ranges, and talent-pool notes across locations, like the ChatGPT Work tool Oracle's talent acquisition team built that cut research from 2–4 days to about 15–20 minutes. · HR & People · beginner
• Prep payroll in chat and only approve the exceptionsHave an AI pull hours, tips, bonuses and time off together, flag anything blocking the payroll run, and wait for you to approve. Gusto's plugin for ChatGPT does this on your live payroll data, with every payroll-affecting action requiring your confirmation. · HR & People · beginner
• Adapt your training guides for each country and language you work in, not just translate them word for wordWhen a business grows into new cities or countries, its training guides, onboarding decks and how-to sheets often stay in one language with examples that don't fit local rules, money or habits, so new staff learn slower and make mistakes. An AI agent can rewrite each guide for a specific market: translate it, swap in local examples, flag rules that differ, and keep the format the same. TechCrunch reported on Oct 22, 2026 that Uber is rolling ChatGPT Work out to all of its roughly 30,000 employees after a 1,000-person pilot in which about 80% of users were non-engineers, and that pilot users used it for tasks including localizing training materials for different markets and languages, analyzing operations data to spot trends, and building personal dashboards. · HR & People · beginner
• Find past job applicants who fit the role you're hiring for now and invite them backMost businesses already have strong runner-up candidates sitting in old applications, but nobody has time to dig through them when a new role opens. An AI assistant can compare your new job description against past applicants, shortlist the best matches with reasons, and draft a friendly re-engagement message for you to review. Paylocity launched Recruiting Optimizer on Oct 22, 2026, including a Talent Rediscovery Agent that identifies previous applicants who match current hiring needs, with recruiters setting the criteria and reviewing every output. · HR & People · beginner

Business Strategy all Business Strategy prompts →

• Find your best first agentChoose a low-risk, high-frequency workflow to automate first. · Business Strategy · beginner
• Grant application drafterDraft grant, permit, or license applications from what you already have, like a Denver social club that cut grant applications from 3 days to 2 hours. · Business Strategy · beginner
• Write a complete agent task briefTurn a vague ask like 'handle my inbox' into a clear brief with goal, context, limits, output, and approvals, so the agent doesn't overreach. · Business Strategy · beginner
• Answer the money and security questions before an agent goes liveBefore building an agent, answer the five questions your finance and security people will ask: which workflow and what it costs today, what the agent costs to run and its ceiling, what happens if it fails, where the data goes, and who can change or switch it off. Paul Bracht uses this checklist with CFOs and CISOs at portfolio companies, with examples like a $20 daily spending cap. · Business Strategy · beginner
• Build a mini executive team of AI agents for your small businessSet up separate AI assistants that act as your chief of staff, CFO and marketing lead, each with its own instructions, and have them plan things like a sale together. A skincare founder built this team, saved 7 to 10 hours a week on admin, and hit the revenue target for a back-to-school sale the agents helped plan. · Business Strategy · beginner
• Reprice your menu item by item, with separate in-store and delivery pricesRaising prices across a whole menu or product list takes days of comparing costs, what sells and what competitors charge. Give an AI assistant your current prices and your target, and have it suggest item-level changes you then check. In an Oct 20, 2026 OpenAI case study, Ted Taylor, who runs three Schlotzsky's and Cinnabon restaurants in New Mexico, cut his yearly repricing from about 5 days to 1-2 hours with ChatGPT Work, which also caught increases that would have made some items uncompetitive. · Business Strategy · beginner
• Check whether a new crop or farm venture will work on your land, with seed amounts and a startup budgetSwitching to a new crop or adding a farm product is a big bet, and many small growers have no agronomist or mentor to check the numbers first. An AI assistant can compare your soil, climate and water with what the crop needs, calculate seed or planting material for your plot, and draft an investment budget with the risks spelled out, so you know what to verify with local experts. Google's Oct 20, 2026 announcement of new Gemini tools for small businesses featured farmer Santosh Jadhav in Maharashtra, India, who used Gemini as a virtual agronomist to evaluate soil suitability, calculate precise seed requirements and draft an investment budget for a new ginger farm. · Business Strategy · beginner

Ecommerce all Ecommerce prompts →

• Size & fit advisorAnswer sizing and fit questions to cut returns, like Hang Eleven's assistant. · Ecommerce · beginner
• Abandoned cart follow-upWrite friendly follow-ups that offer help, not just discounts. · Ecommerce · beginner
• Proactive order updatesTell customers about shipping and delays before they ask. · Ecommerce · beginner
• Let a shopper's AI agent find products and check out with Shop PayConnect an AI agent to Shopify's Shop MCP so it can search a billion-product catalog, build a cart, and finish checkout with the shopper's saved Shop Pay details after they confirm the total. Shopify launched Shop MCP so agents no longer have to bounce buyers to a storefront just to pay. · Ecommerce · beginner
• Get a monthly keyword ranking report for each Amazon product in minutes instead of hours of exportsAmazon and Walmart sellers and the agencies that manage them spend days each month exporting keyword rankings and search volumes into spreadsheets to see what's slipping. An AI agent can pull those numbers together for each product and point out what changed and what to do next. Helium 10 reported on Oct 21, 2026 that ecommerce agency CoreTrex now asks its Helium agent for a ranking-shift and search-volume report per product (ASIN), cutting each report from 30 to 45 minutes down to 5 to 10, about 80% less time, so the team reviews keywords far more often and adjusts targeting and ad spend faster. · Ecommerce · beginner
• Count your stock from photos and get a reorder plan: snap your shelves or bins, let AI build the inventory sheet and suggest what to reorderCounting merchandise by hand and working out what to reorder is the job small sellers dread, so it gets put off until something sells out. You can photograph your stock, have an AI assistant identify and count each item and size, turn it into a spreadsheet, compare it with what sold, and suggest a reorder list you check before sending anything to a supplier. OpenAI reported (Oct 2026) that Larissa Guetter of ATV Big Air Tour, a two-person touring motorsports show, uploads photos of the tour's merchandise to ChatGPT Work, which organizes the inventory, builds a spreadsheet and reorder recommendations in under 15 minutes; with her review and adjustments, inventory-to-reorder now takes two to three hours instead of two to three days. · Ecommerce · beginner

Content all Content prompts →

• One post into tenTurn one article into LinkedIn posts, threads and a video script. · Content · beginner
• 30-day content calendarPlan a month of content in minutes. · Content · beginner
• Weekly newsletter drafterTurn your week's notes and links into a newsletter. · Content · beginner
• Turn a messy ideas folder into social drafts you still approvePoint a coding agent at the folder where you dump ideas and half-written notes so it organizes them into reviewable social drafts in your scheduler, like Ajay Yadav's Claude Code plus Buffer setup where nothing publishes without his edit and personal touch. · Content · beginner

Coding all Coding prompts →

• Build a simple internal toolNon-developers can get a working mini-app. · Coding · beginner
• Automation script for a boring taskGet a small script that renames files, cleans spreadsheets, etc. · Coding · beginner
• Make your coding agent prove the feature works: ask it to build the change, then open the app itself (even the iPhone simulator), click through it and show you the result before it hands the work backAI coding agents often hand back code that was never actually run. On Oct 23, 2026 Cursor announced Computer Use for its agents: they can click and type in desktop apps on your computer, including Apple's iOS Simulator, so they can test the features they build. Cursor says agents use it on their own when a task needs it, or when you @-mention Computer Use in your prompt. Its demo shows an agent adding a 'favorite trails' feature to a hiking app, launching it in an iPhone simulator and tapping through it. The useful habit for anyone building with AI: give the agent a clear pass/fail check and ask it to demo the result, so you find problems before you ship. · Coding · beginner

Research all Research prompts →

• Market size & trend reportGet a cited overview of a market before you commit. · Research · beginner
• Compare software toolsPick the right tool with a cited comparison. · Research · beginner

Education all Education prompts →

• Get coaching feedback on a lesson you just taught, from a recording or your own notes, and pick one thing to try next timeMost teachers, tutors and trainers almost never get someone to watch their class and give useful feedback, so habits that lose students' attention can go unnoticed for years. An AI coach can review a lesson recording, transcript or the teacher's own reflection and give specific, practical feedback on engagement, questioning and clarity, with one change to try in the next lesson. The World Bank reported on Oct 21, 2026 that in Ethiopia it piloted AI-Coach with the government and close to 350 English and math teachers, who record their lessons and get feedback on student engagement, questioning techniques and instructional quality through a simple phone app that works with patchy internet; teachers found the feedback timely, tailored and practical. · Education · beginner
• Write a personal email to every student from their grades: a nudge for those falling behind, praise for those doing wellA short personal note from a teacher can bring a struggling student back or keep a strong one motivated, but writing dozens of them by hand each week rarely happens. An AI assistant can read your gradebook export, sort students into groups (falling behind, missing work, improving, excelling) and draft a personal, encouraging email for each one that mentions their actual scores and one clear next step, which you review before sending. Hawkes Learning added an AI-powered Message Assistant to its Hawkes Teach instructor platform on Oct 21, 2026 that drafts individualized student emails from each student's scores, letting the instructor choose tone and intent and edit before sending. · Education · beginner

Security all Security prompts →

• Decide which accounts your AI agent may log into and which actions still need your OK, before you hand over any passwordsPeople are starting to let AI agents book trips, shop and handle accounts for them, and the quick shortcut is pasting a password into the chat, which leaves a copy of it somewhere you no longer control. A safer setup is to list which accounts an agent really needs, approve each login yourself, and set rules for which actions always need your OK. TechCrunch reported on Oct 22, 2026 that 1Password launched 1Password for Agents, which lets agents such as Claude Duet, ChatGPT, Grok Bot and Meta's Muse request a login; you get an alert and approve it, and 1Password fills in the credentials so the agent never sees them. The same day, TechCrunch noted, Axios reported that U.S. banks have begun detecting agent activity inside customer accounts, and a Chase spokesperson said customers should not give their usernames and passwords to anyone. · Security · beginner
• Run a 15-minute personal security checkup: let an AI interview you about your email, bank, phone and connected AI agents, then hand you a ranked fix listWith a wave of account hacks in the news this week, Joe Fambro shared on X (Oct 2026) a prompt to paste into Grok, ChatGPT or Claude before the weekend: the AI acts as your personal security auditor, asks one question at a time about your email, bank, phone, password manager and any apps or AI agents you've connected, never asks for passwords or codes, and ends with a fix list ranked by today, this week and this month. His 10-minute version: turn on auto-updates, swap SMS codes for passkeys or an authenticator app, use a password manager, check which apps and agents can read your email, and make sure your recovery email is one you actually check. · Security · beginner

IT & Internal Help all IT & Internal Help prompts →

• Find out what's filling up your computer's storageInstead of installing a cleaner app, ask a coding agent to scan your disk and show what's using space by category and app, with cleanup suggestions, like Kevin Vaghasiya, whose Codex scan found 50 GB of node_modules in forgotten projects and freed up 55 GB+. · IT & Internal Help · beginner

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