Compare a submittal against project specs: AI agent prompt
Check a trade partner's submittal against design specs and surface variances with source citations for an APM to verify, like Haskell using Procore's agentic AI on its headquarters buildout to reclaim about an hour per submittal review.
OperationsConstruction submittalsbeginnerThe prompt
Compare this trade-partner submittal to the project specs for variances. Specs / drawings excerpts: [paste or attach]. Submittal: [paste or attach]. Product / system: [e.g. roofing membrane]. Produce a side-by-side compliance table: requirement from specs (quote + section), what the submittal claims, match/variance/unclear, and risk if mismatched. Cite the exact spec section for every row. List open questions for the APM. Do not approve, reject, or notify the trade partner — leave that decision to me.
How to use it
- Copy the prompt above.
- Replace every [bracket] with your own details (or fill in the blanks on AgentPlaybook Real Estate, which remembers your answers for the next prompt).
- Paste it into Procore AI, ChatGPT, Claude and review the answer before you use it.
Works with: Procore AI, ChatGPT, Claude, Gemini
Real-world example: procore.com/advantage/haskell-cut-submittal-reviews
Featured in: Free AI agent prompts for small business (beginner-friendly) · AI prompts for contractors, construction and field service businesses
Before you use it: what to check
Already built into this prompt
- Do not approve, reject, or notify the trade partner — leave that decision to me.
- Cite the exact spec section for every row.
Check yourself
- Check every figure, price and total against your own records before anything is sent, posted or booked. A person approves refunds, discounts, payments and price changes.
- Anything legal, tax or compliance-related is a first draft for a qualified person to check. It is not professional advice, and clause references and deadlines must be checked against the source.
- Check names, dates, numbers and any claim against your own source material before you use the answer. AI can misread or invent details.
Using an AI agent? Download this prompt as a SKILL.md agent skill with these checks built in, or get the .zip for Claude.ai. How to install skills.
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