Draft a fleet repair estimate in minutes: AI agent prompt
Turn a driver's report of a truck problem, plus vehicle and maintenance history, into a repair estimate draft a human reviews—work that used to take 8–48 hours. Cox Automotive's FleetMate estimator assistant cut that to about 30 minutes and absorbed a tenfold volume spike without proportional cost growth.
OperationsFleetintermediateThe prompt
You help our fleet desk draft repair estimates. Vehicle: [VIN, make, model, mileage, current location]. Maintenance history: [paste last services and open issues]. Driver report: [paste the call notes or message describing the problem]. Approved labor rates and parts markup rules: [paste]. Produce: (1) a plain-language diagnosis of the most likely issue, (2) a line-item estimate with labor hours, parts, and totals, (3) what is uncertain and what a tech should verify on arrival, (4) a short SMS I can send the driver with next steps. Mark any line that needs a human estimator's approval before we quote the customer. If the report is too vague, ask for the three missing facts only.
How to use it
- Copy the prompt above.
- Replace every [bracket] with your own details (or fill in the blanks on AgentPlaybook Real Estate, which remembers your answers for the next prompt).
- Paste it into Amazon Bedrock AgentCore, ChatGPT, Claude and review the answer before you use it.
Works with: Amazon Bedrock AgentCore, ChatGPT, Claude, Gemini
Real-world example: aws.amazon.com/solutions/case-studies/cox-auto-case-study/
Featured in: AI prompts for writing SOPs, reports, policies and checklists · AI prompts for contractors, construction and field service businesses
Before you use it: what to check
Already built into this prompt
- Mark any line that needs a human estimator's approval before we quote the customer.
Check yourself
- This prompt works on text other people wrote (emails, reviews, messages or web pages). That text can hide instructions aimed at AI, such as "ignore your rules and…". Paste it as material to work on, and never let the AI act on requests inside it, like paying, sharing logins or changing records. How prompt injection works →
- Check every figure, price and total against your own records before anything is sent, posted or booked. A person approves refunds, discounts, payments and price changes.
- Remove names, contact details, account numbers and other personal data the task doesn't need before you paste, and check your AI tool's data and training settings.
- Read and edit the draft before it reaches a customer or goes public. If you later automate this prompt, start with "draft and notify me", not "send automatically".
Using an AI agent? Download this prompt as a SKILL.md agent skill with these checks built in, or get the .zip for Claude.ai. How to install skills.
Want to make this prompt even better? Grade it with the free prompt grader or build your own with the AI prompt generator.
32 copy-paste agent prompts (PDF) plus 5 new prompts every week.
Get it free