Reprice your menu item by item, with separate in-store and delivery prices: AI agent prompt
Raising prices across a whole menu or product list takes days of comparing costs, what sells and what competitors charge. Give an AI assistant your current prices and your target, and have it suggest item-level changes you then check. In an Oct 20, 2026 OpenAI case study, Ted Taylor, who runs three Schlotzsky's and Cinnabon restaurants in New Mexico, cut his yearly repricing from about 5 days to 1-2 hours with ChatGPT Work, which also caught increases that would have made some items uncompetitive.
Business StrategyMenu and price updatesbeginnerWho this is for
Restaurants, cafés and food trucks facing cost increases.
Not for
Chains with set corporate pricing.
What you need
Your current menu with in-store and delivery prices, and your target increase.
The prompt
Help me reprice my menu at [business name] in [city]. Here's my current menu with categories, in-store prices and delivery-app prices: [paste or attach]. Optional extras: sales per item for the last [3-12] months [paste], and ingredient or supplier costs [paste]. My goal: raise overall prices by about [X]% in-store and [Y]% on delivery, keep [list items, e.g. kids' meals, coffee] as low as possible, and stay competitive with [2-4 nearby competitors] (look up their current published prices if you can, and link where you found them). Give me a table: item, current in-store, new in-store, current delivery, new delivery, change %, and a one-line reason. Flag any item where the new price would be clearly above competitors, and any item whose cost is above [target food cost %]. Then summarize the expected overall increase. These are suggestions for me to review, not final prices.
Worked example
A fictional business, so you can see what to paste in and what a good answer looks like. The example answer was written with AI help and its numbers and dates were checked; your AI's answer will be worded differently, so check it the same way.
Sample input (what you paste in)
Café Lumen. Goal: about +5% in-store, +8% delivery; keep kids' toastie as low as possible. Latte $4.75 / delivery $5.75. Breakfast burrito $11.00 / $13.50. Kids' toastie $6.00 / $7.50.
Example output (illustrative)
| Item | In-store now | New | Delivery now | New | Change | Reason | |---|---|---|---|---|---|---| | Latte | $4.75 | $4.95 | $5.75 | $6.25 | +4.2% / +8.7% | Top seller; small in-store step | | Breakfast burrito | $11.00 | $11.75 | $13.50 | $14.50 | +6.8% / +7.4% | Highest food cost | | Kids' toastie | $6.00 | $6.00 | $7.50 | $7.75 | 0% / +3.3% | Kept low as you asked | Flag: no competitor prices checked; paste or link them to compare.
Check before you use it: Recalculate each percentage, and check delivery prices against each app's rules before changing them.
How to use it
- Copy the prompt above.
- Replace every [bracket] with your own details (or fill in the blanks on AgentPlaybook Real Estate, which remembers your answers for the next prompt).
- Paste it into ChatGPT, Claude, Perplexity and review the answer before you use it.
Works with: ChatGPT, Claude, Perplexity, Google Sheets, Excel
Real-world example: openai.com/index/ted-taylor-restaurant
Featured in: Free AI agent prompts for small business (beginner-friendly) · AI prompts for Google Sheets and Excel work · AI prompts for restaurants, cafes and food businesses
Before you use it: what to check
Check yourself
- Check every figure, price and total against your own records before anything is sent, posted or booked. A person approves refunds, discounts, payments and price changes.
- Check names, dates, numbers and any claim against your own source material before you use the answer. AI can misread or invent details.
Using an AI agent? Download this prompt as a SKILL.md agent skill with these checks built in, or get the .zip for Claude.ai. How to install skills.
Want to make this prompt even better? Grade it with the free prompt grader or build your own with the AI prompt generator.
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