Write a personal email to every student from their grades: a nudge for those falling behind, praise for those doing well: AI agent prompt
A short personal note from a teacher can bring a struggling student back or keep a strong one motivated, but writing dozens of them by hand each week rarely happens. An AI assistant can read your gradebook export, sort students into groups (falling behind, missing work, improving, excelling) and draft a personal, encouraging email for each one that mentions their actual scores and one clear next step, which you review before sending. Hawkes Learning added an AI-powered Message Assistant to its Hawkes Teach instructor platform on Oct 21, 2026 that drafts individualized student emails from each student's scores, letting the instructor choose tone and intent and edit before sending.
EducationStudent communicationbeginnerThe prompt
Help me write personal emails to my students based on their grades. Course: [name, level]. My name and how I sign off: [e.g. Ms. Lee]. Tone: [warm / encouraging / direct]. Gradebook: [paste or upload an export with student first name, assignment scores, missing work, attendance; you can remove last names and IDs first]. Do this: 1) Sort students into groups: needs help now (failing or 2+ missing assignments), slipping (scores dropping), steady, improving, excelling. Show me the list first. 2) For each student, draft a short email (under 120 words) that mentions one or two real facts from their scores, says something genuinely positive, gives one specific next step (e.g. submit Lesson 4 by Friday, come to office hours Tuesday 3 pm, try the practice set), and offers help. 3) Don't compare students to each other, don't mention other students' grades, and don't guess reasons for low scores. 4) Put everything in a table: student, group, subject line, email text, so I can review, edit and send each one myself.
How to use it
- Copy the prompt above.
- Replace every [bracket] with your own details (or fill in the blanks on AgentPlaybook Real Estate, which remembers your answers for the next prompt).
- Paste it into ChatGPT, Claude, Gemini and review the answer before you use it.
Works with: ChatGPT, Claude, Gemini, Microsoft Copilot, Hawkes Teach, Google Sheets, Excel
Real-world example: hawkeslearning.com/blog/grading-just-got-faster-message-assistant-dire
Featured in: Free AI agent prompts for small business (beginner-friendly) · ChatGPT prompts for business email, replies and follow-ups · AI prompts for Google Sheets and Excel work
Before you use it: what to check
Check yourself
- Remove names, contact details, account numbers and other personal data the task doesn't need before you paste, and check your AI tool's data and training settings.
- Read and edit the draft before it reaches a customer or goes public. If you later automate this prompt, start with "draft and notify me", not "send automatically".
- Check names, dates, numbers and any claim against your own source material before you use the answer. AI can misread or invent details.
Using an AI agent? Download this prompt as a SKILL.md agent skill with these checks built in, or get the .zip for Claude.ai. How to install skills.
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