Stop your AI agents from quietly waiting on you: get one daily list of every question, approval and correction they need, sorted by what's blocking the most work: AI agent prompt
Once you run several AI agents, the slowest part is often you. Casey (@mylifenthestack) wrote on X (Oct 23, 2026), responding to Pawel Jozefiak's post on agent fatigue, that their agents handle the work but every approval and correction still comes back to them, and they found 15 questions waiting that they'd never seen. This prompt turns the scattered asks from your agents, chats and tools into one short daily decision list so nothing sits unanswered.
Personal ProductivityAgent approval inboxbeginnerThe prompt
I use these AI agents and tools: [list, e.g. an email agent, a coding agent, a social media scheduler, Zapier automations]. Below I've pasted everything from the last [24 hours] where they asked me something or are waiting on me: messages, notifications, approval requests, drafts awaiting review. [paste]. Make me one decision list. For each item: which agent, what it needs from me in one line, what's blocked until I answer, and a suggested answer I can approve with a yes. Sort by how much work it's blocking. Group anything I can answer the same way into one batch. Then suggest up to 3 standing rules I could give my agents so they stop asking me about the same kind of thing (for example, approve refunds under $20), and flag anything that should always stay with me. Don't send or approve anything yourself.
How to use it
- Copy the prompt above.
- Replace every [bracket] with your own details (or fill in the blanks on AgentPlaybook Real Estate, which remembers your answers for the next prompt).
- Paste it into ChatGPT, Claude, Grok and review the answer before you use it.
Works with: ChatGPT, Claude, Grok, Notion, Slack
Real-world example: x.com/mylifenthestack/status/2113646693409276107
Featured in: Free AI agent prompts for small business (beginner-friendly)
Before you use it: what to check
Already built into this prompt
- For each item: which agent, what it needs from me in one line, what's blocked until I answer, and a suggested answer I can approve with a yes.
- Then suggest up to 3 standing rules I could give my agents so they stop asking me about the same kind of thing (for example, approve refunds under $20), and flag anything that should always stay with me.
- Don't send or approve anything yourself.
Check yourself
- Check every figure, price and total against your own records before anything is sent, posted or booked. A person approves refunds, discounts, payments and price changes.
- Read and edit the draft before it reaches a customer or goes public. If you later automate this prompt, start with "draft and notify me", not "send automatically".
- Check names, dates, numbers and any claim against your own source material before you use the answer. AI can misread or invent details.
Using an AI agent? Download this prompt as a SKILL.md agent skill with these checks built in, or get the .zip for Claude.ai. How to install skills.
Want to make this prompt even better? Grade it with the free prompt grader or build your own with the AI prompt generator.
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