Get a smarter maintenance desk from your own history: have an AI review each new work order, suggest the best vendor from your past jobs, flag repeat problems and duplicate requests, and draft the messages: AI agent prompt

Act as my maintenance coordinator. My rules: [e.g. preferred vendors per trade, approval limit $[amount], emergencies = no heat, no water, active leak, gas smell, lockout; owner approval needed above $[amount]]. Past work orders: [attach an export from the last 12-24 months with property, unit, date, category, description, vendor, cost, days to complete, callbacks/notes]. New requests: [paste]. For each new request: 1) Category and urgency under my rules, with one line why. 2) Duplicates: is this the same problem as another open request (same unit or same building system)? 3) Repeat problem: has this unit or building had the same issue closed in the last [6] months? If so, show the earlier work orders and suggest asking for a root-cause fix instead of another patch. 4) Vendor: rank the top 3 vendors for this trade from my own history, using jobs done, average cost, days to complete and callbacks, and show the numbers. 5) Draft a short message to the resident (what happens next, any access or safety notes) and a work order message to the top vendor. Don't dispatch, approve or send anything; I'll confirm each one. Mark anything uncertain [CHECK].