Quote moves from customer photos: have AI build a room-by-room inventory from photos or a video, flag what it can't see, note stairs and parking, then have a person check every line before you quote: AI agent prompt
Next Gen Movers, a long-distance moving company, posted on X in October 2026 that most moving quotes go wrong because nobody really knows what is being moved. Customers now send photos or a short video, their Grok Bot goes room by room and builds the full inventory list, and a person on the team checks every line and asks about anything unclear. They also ask for photos of closets, stairs and truck parking, where extra hours come from. They said one customer booked a whole move through the bot, from quote to confirmed date, with no phone call. Self-reported, with no wider numbers shared. Keep a person checking every list and a phone line for customers who want to talk.
The prompt
1. Ask the customer for photos or a short video of every room, plus [closets, garage, stairs, hallways] and where the truck will park. 2. Upload them and say: "Go room by room and build an itemized inventory: item, room, rough size, and anything needing special handling like [piano, glass, safe]." 3. Ask it to flag anything it can't see clearly and write the questions to ask the customer. 4. Ask it to note stairs, long carries, elevators and parking problems it can see. 5. Have a person on your team check every line and send the list to the customer to confirm. 6. Build the quote from the checked list using [your rates], and state whether it is binding or an estimate. 7. Save the confirmed list with the job so the crew sees it on moving day. Safety: never quote from an unchecked AI list, and let customers talk to a person whenever they want.
Fill in the blanks, then copy
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Example values are fictional, just to show how a filled-in prompt reads. Replace them with your real details.How to use it
- Copy the prompt above.
- Replace every [bracket] with your own details (use the fill-in-the-blanks box above, which remembers your answers for the next prompt).
- Paste it into Grok Bot, ChatGPT, Claude and review the answer before you use it.
Works with: Grok Bot, ChatGPT, Claude
Real-world example: aibusinessplays.com/plays/grok-bot-builds-moving-inventory-from-photos
Featured in: Free AI agent prompts for small business (beginner-friendly)
Before you use it: what to check
Already built into this prompt
- Safety: never quote from an unchecked AI list, and let customers talk to a person whenever they want.
- Ask it to flag anything it can't see clearly and write the questions to ask the customer.
- Have a person on your team check every line and send the list to the customer to confirm.
Check yourself
- Check every figure, price and total against your own records before anything is sent, posted or booked. A person approves refunds, discounts, payments and price changes.
- Remove names, contact details, account numbers and other personal data the task doesn't need before you paste, and check your AI tool's data and training settings.
- Read and edit the draft before it reaches a customer or goes public. If you later automate this prompt, start with "draft and notify me", not "send automatically".
- Check names, dates, numbers and any claim against your own source material before you use the answer. AI can misread or invent details.
Using an AI agent? Download this prompt as a SKILL.md agent skill with these checks built in, or get the .zip for Claude.ai. How to install skills.
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