Fold late orders into today's delivery rounds: AI agent prompt
Replan afternoon routes so late or failed orders get new slots without breaking capacity and service rules, like Urbantz's Milo agents that let dispatchers say “add the late orders to this afternoon's rounds” and update the live plan inside customer-set permissions.
OperationsLast-mile dispatchbeginnerThe prompt
Replan today's last-mile deliveries. Current rounds: [paste: route/driver, stops with addresses or zones, time windows, capacity used]. Late or failed orders to place: [paste: order id, zone/address, time window, size/weight, priority]. Rules: [max stops or weight per route, latest delivery time, which zones each driver covers, whether overtime is allowed]. Propose which orders go on which round, any stops to move, and orders that cannot fit (with why). Show a before/after stop list per route and flag anything that needs dispatcher approval. Stay inside the rules; don't invent capacity.
How to use it
- Copy the prompt above.
- Replace every [bracket] with your own details (or fill in the blanks on AgentPlaybook Real Estate, which remembers your answers for the next prompt).
- Paste it into ChatGPT, Claude, Gemini and review the answer before you use it.
Works with: ChatGPT, Claude, Gemini, Urbantz Milo, your TMS/dispatch export
Real-world example: urbantz.com/press/urbantz-launches-milo/
Featured in: Free AI agent prompts for small business (beginner-friendly) · AI prompts for restaurants, cafes and food businesses
Before you use it: what to check
Already built into this prompt
- Show a before/after stop list per route and flag anything that needs dispatcher approval.
- Stay inside the rules; don't invent capacity.
Check yourself
- Check hours, breaks, overtime and any rules for young workers against your local labour law and staff contracts before you publish a schedule.
- Remove names, contact details, account numbers and other personal data the task doesn't need before you paste, and check your AI tool's data and training settings.
- Check names, dates, numbers and any claim against your own source material before you use the answer. AI can misread or invent details.
Using an AI agent? Download this prompt as a SKILL.md agent skill with these checks built in, or get the .zip for Claude.ai. How to install skills.
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