Adapt your training guides for each country and language you work in, not just translate them word for word: AI agent prompt
When a business grows into new cities or countries, its training guides, onboarding decks and how-to sheets often stay in one language with examples that don't fit local rules, money or habits, so new staff learn slower and make mistakes. An AI agent can rewrite each guide for a specific market: translate it, swap in local examples, flag rules that differ, and keep the format the same. TechCrunch reported on Oct 22, 2026 that Uber is rolling ChatGPT Work out to all of its roughly 30,000 employees after a 1,000-person pilot in which about 80% of users were non-engineers, and that pilot users used it for tasks including localizing training materials for different markets and languages, analyzing operations data to spot trends, and building personal dashboards.
HR & PeopleTraining material localizationbeginnerThe prompt
Here is a training document we use: [paste or attach the guide, checklist or slide text]. It was written for [original country/market] in [language]. Please adapt it for [new country/market] in [target language]. Local details I know: [currency, units, laws or rules that differ, local holidays, job titles, anything else]. 1) Translate it in plain, friendly language a new hire would understand, keeping the same headings and order. 2) Replace examples, names, prices and units with local equivalents and list every change you made in a table (original, new, why). 3) Flag any step that may conflict with local laws or customs, and mark it 'check with a local manager' instead of rewriting it. 4) List any words or brand terms you kept in the original language on purpose. 5) Add a short 5-question quiz at the end in the target language to check understanding. Only use the local details I gave you; don't guess at local laws or rules.
How to use it
- Copy the prompt above.
- Replace every [bracket] with your own details (or fill in the blanks on AgentPlaybook Real Estate, which remembers your answers for the next prompt).
- Paste it into ChatGPT, Claude, Grok Bot and review the answer before you use it.
Works with: ChatGPT, Claude, Grok Bot, Gemini, DeepL, Google Docs, Microsoft Copilot
Real-world example: techcrunch.com/2026/10/22/uber-puts-all-30000-employees-on-chatgpt-wor
Featured in: Free AI agent prompts for small business (beginner-friendly) · AI prompts for Google Sheets and Excel work
Before you use it: what to check
Already built into this prompt
- Only use the local details I gave you; don't guess at local laws or rules.
Check yourself
- Check every figure, price and total against your own records before anything is sent, posted or booked. A person approves refunds, discounts, payments and price changes.
- Anything legal, tax or compliance-related is a first draft for a qualified person to check. It is not professional advice, and clause references and deadlines must be checked against the source.
- Remove names, contact details, account numbers and other personal data the task doesn't need before you paste, and check your AI tool's data and training settings.
- Check names, dates, numbers and any claim against your own source material before you use the answer. AI can misread or invent details.
Using an AI agent? Download this prompt as a SKILL.md agent skill with these checks built in, or get the .zip for Claude.ai. How to install skills.
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