Ask why today's card payout is lower than today's sales and get a line-by-line answer: AI agent prompt
Card terminals, delivery apps and payment processors rarely pay out exactly what you sold, and owners often end up comparing reports after closing to work out where the difference went. An AI assistant given your sales report and payout statement can walk through every gap: fees, refunds, chargebacks, tips, held funds and timing. Qashier launched QashierGM on Oct 23, 2026, an AI general manager for more than 25,000 Southeast Asian merchants that works from each shop's own transactions and settlements and can explain, line by line, why a payout is lower than the day's sales.
FinancePayout reconciliationbeginnerThe prompt
Explain why my payout doesn't match my sales. Date or period: [date]. Sales report: [paste or upload the POS end-of-day report: gross sales, discounts, refunds, tips, payment method split]. Payout or settlement statement: [paste or upload the processor / delivery app / bank deposit statement]. Do this: 1) Start from gross sales and walk down to the payout amount one line at a time: discounts, refunds and voids, cash sales (not paid out), processing fees, delivery app commissions, chargebacks, tips paid to staff, reserves or held funds, and anything settled on a different day. 2) Show the amount for each line and whether it came from the report or is your estimate. 3) If a gap is still unexplained after that, show it clearly and list what I should check or ask my processor. 4) Flag anything unusual compared with a normal day, such as a higher fee rate, an unexpected refund or a missing batch. 5) Finish with a one-line summary I can read in 10 seconds. Use only the numbers I gave you and don't guess fee rates. Ask me if one is missing.
How to use it
- Copy the prompt above.
- Replace every [bracket] with your own details (or fill in the blanks on AgentPlaybook Real Estate, which remembers your answers for the next prompt).
- Paste it into QashierGM, ChatGPT, Claude and review the answer before you use it.
Works with: QashierGM, ChatGPT, Claude, Gemini, Square, Shopify POS, Excel, Google Sheets
Real-world example: media-outreach.com/news/singapore/2026/10/23/495987/qashier-launches-q
Featured in: Free AI agent prompts for small business (beginner-friendly) · AI prompts for Google Sheets and Excel work · AI prompts for writing SOPs, reports, policies and checklists
Before you use it: what to check
Already built into this prompt
- Use only the numbers I gave you and don't guess fee rates.
- Ask me if one is missing.
Check yourself
- Check every figure, price and total against your own records before anything is sent, posted or booked. A person approves refunds, discounts, payments and price changes.
- Remove names, contact details, account numbers and other personal data the task doesn't need before you paste, and check your AI tool's data and training settings.
- Check names, dates, numbers and any claim against your own source material before you use the answer. AI can misread or invent details.
Using an AI agent? Download this prompt as a SKILL.md agent skill with these checks built in, or get the .zip for Claude.ai. How to install skills.
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