Show landlords what you actually did for their fee: connect your AI assistant to your property management data and turn three months of logged activity into a clear landlord report in minutes: AI agent prompt
Letting Agent Today (Nov 4, 2026) reports that UK property management software COHO launched Atrium, which lets landlords and letting agents connect the AI tools they already use, such as Claude and ChatGPT, to their live COHO data, switch on ready-made apps from the Atrium Store or build private apps. Letting agent Tom Holliday of TWH Homes in North Yorkshire used Atrium to turn three months of activity recorded in COHO into a ready-to-use landlord report: “In minutes, I had a clear report showing the landlord everything we’d been doing behind the scenes to manage their property.” Every COHO customer can connect AI tools through Atrium free with a monthly usage allowance. The same idea works with an activity export from any property management system.
The prompt
1. Connect your AI assistant to your property management system if it supports it, or export the last three months of activity for one property: maintenance jobs, inspections, tenant messages, rent received, compliance certificates, and notes. 2. Ask: "Using only this data, write a landlord report for [property] for [dates]. Sections: summary in 3 lines, rent and arrears, maintenance done (date, issue, contractor, cost, status), inspections and compliance (what's due next), tenant communication highlights, and anything that needs the landlord's decision." 3. Add: "Keep it plain and factual. Don't guess or add anything not in the data; write [CHECK] where information is missing. Leave out tenants' personal details that the landlord doesn't need." 4. Read it, fix anything wrong, and add one personal line before you send it. 5. Save the prompt and run it for every landlord each quarter.
Fill in the blanks, then copy
This prompt has 2 [bracket]s to fill in. Type your details below and the prompt updates as you go. Your answers stay in this browser and are reused on other prompts with the same blanks. Nothing is sent to us.
Example values are fictional, just to show how a filled-in prompt reads. Replace them with your real details.How to use it
- Copy the prompt above.
- Replace every [bracket] with your own details (use the fill-in-the-blanks box above, which remembers your answers for the next prompt).
- Paste it into COHO Atrium with Claude or ChatGPT, or any AI assistant plus an activity export from your property management software and review the answer before you use it.
Works with: COHO Atrium with Claude or ChatGPT, or any AI assistant plus an activity export from your property management software
Real-world example: lettingagenttoday.co.uk/breaking-news/2026/11/agents-can-use-existing-
Featured in: Free AI agent prompts for small business (beginner-friendly) · AI prompts for writing SOPs, reports, policies and checklists
Before you use it: what to check
Check yourself
- Check every figure, price and total against your own records before anything is sent, posted or booked. A person approves refunds, discounts, payments and price changes.
- Anything legal, tax or compliance-related is a first draft for a qualified person to check. It is not professional advice, and clause references and deadlines must be checked against the source.
- Remove names, contact details, account numbers and other personal data the task doesn't need before you paste, and check your AI tool's data and training settings.
- Read and edit the draft before it reaches a customer or goes public. If you later automate this prompt, start with "draft and notify me", not "send automatically".
Using an AI agent? Download this prompt as a SKILL.md agent skill with these checks built in, or get the .zip for Claude.ai. How to install skills.
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